Focus on the Family Administrative Assistant 3 in Colorado Springs, Colorado

The Administrative Assistant III position exists to provide administrative assistance to several departments; performs highly diversified administrative tasks requiring a comprehensive knowledge of Focus on the Family policies and procedures. Utilizes an advanced knowledge of organization, personnel systems, files, and workflow related to the area of responsibility. Employs working knowledge of Focus on the Family computer systems to research, collect, analyze, and summarize complex data into various reports and presentations. Applies considerable initiative and independent judgment with the majority of duties being executed with only general direction.

Essential Duties/Responsibilities:

Assists and relieves supervisor(s) of a variety of administrative duties by specific or general authorization; utilizes independent judgment, determining when to act for supervisor and when to refer problems for personal attention

Prepares diverse letters/memos; using independent judgment, composes non-routine correspondence requiring a comprehensive knowledge of the methods, procedures, and policies within the organization; answers a variety of correspondence independently

Places, answers, screens, and refers telephone calls; takes messages and responds to diversified inquiries determining from experience and training limitations on the extent and type of information which may be provided; takes independent action to acquire needed information for appropriate response Interfaces with other departments within the ministry and/or outside contacts to exchange information, answer inquiries, consult on problems, and secure cooperation or approval on action to be taken

Creates, maintains, updates, and organizes security of office and computer files containing correspondence, records, etc.

Operates and inputs data into computer terminals utilizing existing software; performs computer inquiries and generates computer reports

Receives, distributes, and screens incoming mail for appropriate distribution; categorizes/prioritizes the responses needed; takes initiative to prepare responses for signature and to assemble background information from many sources; summarizes lengthy correspondence, highlighting key sentences and topics; follows-up to ensure that proper and timely action is taken

Determines format for graphic presentation of charts, graphs and statistical analyses; prepares presentations and speeches with general instruction

Updates supervisor's calendar, ensuring optimum time management; resolves any questions concerning appointments

Arranges meetings, prepares meeting agendas, and communicates meeting schedules

Oversees flow of communications via information logging, routing, and direct personal contact, including routing of change of status requests for personnel, etc., through appropriate signature routes

Researches information needed for various projects

Other Duties/Responsibilities:

Prepares expense statements, being certain that all receipts are attached, allowable expenses are claimed, and that the total is correct

Orders and inventories forms and office supplies; maintains machine supplies

Acts as the department’s or division’s Designated Agent for purchasing

Performs other duties as assigned

Managerial Breadth/Scope of Job: May supervise, train, instruct, and/or coordinate the work of other administrative personnel within the department

JOB QUALIFICATIONS/REQUIREMENTS Character/Spiritual:

Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”

Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”

Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to theStandard of Moral Conduct andStatement of Faith; upholds Focus on the Family's ministry in prayer.

Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer

Engages in Christian ministry Demonstrates behaviors aligned withFOF core values Knowledge/Experience:

Specialized training and education equivalent to two years of college 3-5 years of directly related experience

Skills, Abilities, and Special Talents/Gifts:

Ability to communicate effectively both orally and in writing

Ability to respond tactfully to executive management, customers, and employees

Ability to safeguard the ministry’s integrity when handling confidential information

Excellent organizational, communications and administrative skills

Ability to work independently

Good analytical skills in order to extract, verify, and draw conclusions from data

Type 65 wpm Proficient in the use of computer hardware and software

Proficient in Microsoft Word, Excel, and PowerPoint

Proficient with office equipment such as copiers, calculators, document transmittal machines, typewriters, and transcribing equipment

Starting pay $12.91 an hour

Helping Families Thrive! Focus on the Family is a 501c3 Christian Non-Profit Ministry.

Privacy Policy © 2018

Pay Type: Hourly

Hiring Rate: $12.91

Location: 8605 Explorer Dr, Colorado Springs, CO 80920, USA